Make-Up Time Policy – Rules – Form
Make-Up Time Policy
The Company allows the use of make-up time when non-exempt employees need time off to tend to personal obligations. Employees may take time off and then make up the time later in the same workweek, or may work extra hours earlier in the workweek to make up for time that will be taken off later in the workweek. Make-up time worked will not be paid at an overtime rate.
Make-up time requests must be submitted in writing to your supervisor, with your signature, on the form provided by The Company. Requests will be considered for approval based on the legitimate business needs of the Company at the time the request is submitted. A separate written request is required for each occasion the employee requests make-up time.
If you request time off that you will make up later in the week, you must submit your request at least 24 hours before the desired time off. If you ask to work make-up time first to take time off later in the week, you must submit your request at least 24 hours before working the make-up time. Your make-up time request must be approved in writing before you take the requested time off or work make-up time, whichever is first.
All make-up time must be worked in the same workweek as the time taken off. Employees may not work more than 11 hours in a day or 40 hours in a workweek as a result of making up time that was or would be lost due to a personal obligation.
If you take time off and are unable to work the scheduled make-up time for any reason, the hours missed normally will be unpaid. However, your supervisor may arrange with you another day to make up the time if possible, based on scheduling needs. If you work make-up time before you plan to take off, you must take that time off, even if you no longer need the time off for any reason.
An employee’s use of make-up time is completely voluntary. The Company does not encourage, discourage or solicit the use of make-up time.
Courtesy Pacific Employers
Make-Up Time Request Form
Employee Name _______________________________ Employee Number ________________
I am requesting time off as a result of a personal obligation on:
Day of the week ________________ Date ________________
From the hours of ________________ a.m./p.m. (circle one) to ________________ a.m./p.m. (circle one).
I will make up the time within the same workweek as follows: (Fill in the dates and hours you plan to work to make up the missed time.) Employees may not work more than 11 hours in a day or 40 hours in a workweek as a result of making up time that was or will be lost due to a personal obligation.
I understand that:
1. Any make-up time I work will not be paid at an overtime rate;
2. A separate written request is required for each occasion that I request make-up time;
3. My make-up time request must be approved in writing before I take the requested time off or work make-up time, whichever is first;
4. If I take time off and am unable to work the scheduled make-up time for any reason, the hours missed will normally be unpaid;
5. If I work make-up time before the time I plan to take off, I must take that time off, even if I no longer need the time off for any reason;
6. The Company does not encourage, discourage or solicit the use of make-up time.
Employee Signature ________________ Date Request Submitted ________________
For Employer Use Only:
Check one:
❏ Your make-up time request has been approved as submitted.
❏ You may take the time off requested, but must work the following make-up time hours rather than those submitted in your request:
❏ Your make-up time request has been denied.
By __________________________________ Name __________________________
Signature Please Print Name
Title ________________________________ Date ________________________________
makeuptimeform.wpd Courtesy Pacific Employers
Courtesy Pacific Employers
Courtesy Pacific Employers
Makeup Time Guidelines
An employer who chooses to offer makeup time must comply with the following:
∙ An employee may work no more than 11 hours on another workday, and no more than 40 hours in a workweek, to make up the time off;
∙ The time must be made up within the same workweek;
∙ While an employer may inform an employee of the makeup time option, the employer is prohibited from encouraging or otherwise soliciting an employee to request the employer’s approval for makeup time; and
∙ The employee must provide a signed, written request to the employer for each occasion that makeup time is desire.
Exception:
- If an employee knows in advance that he or she will be requesting makeup time for a personal obligation that will recur at a fixed time over a succession of weeks, the employee may request to make up work time for up to four weeks in advance. The makeup work must be performed in the same workweek that the work time was lost. For example, an employee who wants to leave an hour early every Monday and Wednesday afternoon for a college course may turn in one makeup time request every four weeks, rather than two requests per week.
- If an employee requests time off for a personal obligation, but does not submit a written request which would be required for makeup time, the employer may inform the employee of the makeup time option. However, since employers are prohibited from “encouraging or otherwise soliciting” an employee to request makeup time, an employer may not condition granting the employee’s request on his/her agreement to submit a written request for making up the time. If the employee does not wish to make up the time, the employer may grant or deny the request based on company policy and business needs.
- On occasion, after working make-up time in order to take time off later in the week, an employee may decide not to take the time off after all. The employer is not liable for daily overtime pay for the make-up time that was worked as long as the employee did not end up working more than 40 hours that workweek, nor more than 11 hours in any workday. DLSE Memorandum of December 23, 1999, “Understanding AB 60: An In Depth Look at the Provisions of the Eight Hour Day Restoration and Workplace Flexibility Act of 1999”